Examination PDF Reports

Report

Check all reports that should be generated and distributed. The reports currently available are

• 1. Abbreviated Schedule

     1. • Examination schedule

  2. Abbreviated Schedule (Exams)

     1. • Examination schedule in which examinations are listed only once (even if they are held for more than one class/course), but each examination lists all the courses/classes that are a part of it

  3. Individual Instructor Schedule

     1. • An examination schedule for each instructor (if it is being distributed to instructors, a file is generated for each instructor even when the "All Subject Areas" is checked in the "Input Data" section)

        • A class schedule can be included if "Include Class Schedule" is checked in the "Parameters" section

  4. Individual Student Schedule

     1. • An examination schedule for each student (if it is being distributed to students, a file is generated for each student even when the "All Subject Areas" is checked in the "Input Data" section)

        • A class schedule can be included if "Include Class Schedule" is checked in the "Parameters" section

  5. Instructor Conflicts

     1. • A list of conflicting examinations together with instructor's name and type of conflict (such as Back-To-Back)

        • The type of conflicts to be included in this report can be selected in the "Parameters" section of the Examination PDF Reports screen

        • Besides "Direct", "BTB", or ">2-day", the type of conflict may also be "Class" (if an examination is overlapping with a class) or "Event" (if an examination is overlapping with a course-related event that the students must attend)

  6. Period Chart

     1. • Examinations listed by periods in which they occur

  7. Schedule by Course

     1. • Examinations schedule organized by courses/classes

  8. Schedule by Period

     1. • Examination schedule organized by examination periods (each period starts on a new page)

  9. Schedule by Period (Exams)

     1. • Examination schedule organized by examination periods (each period starts on a new page)

  10. Schedule by Room

      1. • Examination schedule for each room

  11. Student Conflicts

      1. • A list of conflicting examinations together with student's name and type of conflict (such as Back-To-Back)

         • Besides "Direct", "BTB", or ">2-day", the type of conflict may also be "Class" (if an examination is overlapping with a class) or "Event" (if an examination is overlapping with a course-related event that the students must attend)

  12. Verification

      1. • Report for schedule deputies to verify which classes/courses should have examinations (and later at what period/room)

         • Contains all courses/classes for a given subject area and

           • • Before examination timetabling: Information about requested examinations (required/prohibited periods/rooms etc.); if no examination is requested, it says ** NO EXAM **

             • After examination timetabling is done: Period/room assignments for timetabled examinations or ** NO EXAM ** if a class/course does not have an examination

         • At times when classes have the same properties, they are displayed on the same line (for example, Rec 1-10 ** NO EXAM **)

Parameters

• • All Reports

    • • Display Instructional Type

        • • Display the instructional type such as Lec, Rec, ... in the reports

  • Conflicts Reports

    • • Check which kinds of conflicts should be displayed (Direct, More Than 2 Exams A Day, Back-To-Back)

  • Reports with Rooms

    • • Display Rooms

        • • Display rooms in the reports

      • No Room

        • • Enter text that should be displayed in the reports when no room is assigned to the examination (for example, it can be "INSTR OFFC" so that both students and instructors know that the meeting place for the examination is the office of the instructor)

  • Period Chart

    • • Display Totals

        • • Display total number of students who should take examinations at a given period

      • Limit

        • • Include only examinations that have the expected number of students equal or higher than the limit

      • Room Codes

        • • You can enter a one letter room code for a room and the code will be displayed in the period chart in the column between Exam and Enrl

          • The notation is "Room label:code" - for example, "EDUC 101:A"

          • You can enter codes for more than one room, just divide the entries by commas (for example "EDUC 101:A,EDUC 102:B,EDUC 103:C,THTR 101:T")

  • Verification Report

    • • Check whether or not to display limits & enrollments

  • Individual Reports

    • • Include Class Schedule

        • • If checked, the recipient receives not only his/her examination schedule, but also his/her current class schedule

      • Date

        • • Only email instructors/students that have a change in their schedule since this date, email all when empty

Output

• • Format

    • • Either a PDF document (Letter or Ledger) or text

  • Delivery

    • • If Email is checked, emails will be sent out following the information entered in

        • • Address

            • • Email addresses where output should be delivered (if not to one of the groups that have checkboxes right under this field)

              • All Involved Department Schedule Managers

                • The output will be sent to the email addresses of all schedule managers whose subject are has been selected in the "Input Data" section

              • Send Individual Instructor Schedule Reports to All Involved Instructors

                • If the report "Individual Instructor Schedule" is selected in the Report section, send an email to each instructor (to the email address stored in the timetabling application in Course Timetabling → Input Data → Instructors) with his/her individual examination schedule

              • Send Individual Student Schedule Reports to All Involved Students

                • The email addresses used are the email addresses imported in the XML import described in Student Information under Students in http://www.unitime.org/uct_interfaces.php)

          • CC

            • • Enter email addresses that should get the reports in a copy

          • BCC

            • • Enter email addresses that should get the reports in a copy but should be hidden from other addressees

          • Subject

            • • Subject of the email that will be sent out

          • Message

            • • Enter any message needed for the email report distribution.

          • Note: When individual reports are being generated and sent out, the addressees in the Address field will get only one email for all individual instructor reports and/or one email for all individual student reports (the reports will be all in one document), while the addressees in the CC: and BCC: fields will get a copy of each email generated (each email for an individual student or instructor)

      • If Email is not checked, the report(s) will be generated and available through the application, in the current screen

Operations

• • Generate (ALT+G)

    • • Generate selected reports and deliver them as selected in the Output section of the screen

      • Note: It may take some time to generate the requested report or reports (especially for the verification and individual schedule reports). If you are emailing the reports, you do not need to wait for this page to return.